Pilot Checklist

Must Decide Now

These items block implementation, fundraising clarity, or pilot recruitment.

Pilot Scope

• Decide whether the pilot is invite-only, curated waitlist, or open sign-up.
• Define the minimum commitment required from a participating school.
• Identify the first Davao school and first Halifax school.
• Decide whether letters of support or endorsements are required for pilot credibility.

Roles & Permissions

• Define exactly what a school admin can do.
• Define exactly what a delegate can do.
• Decide whether only admins can create delegates.
• Define how submissions are authenticated and approved.

Data & Privacy

• Define the exact data collected for schools, delegates, and hello submissions.
• Decide what telemetry is collected beyond the questionnaire itself.
• Define the initial data retention policy.
• Decide what happens to data if a school withdraws.
• Decide the initial terms for researcher access to anonymized data.

Platform Decisions

• Choose the initial technical stack and hosting approach.
• Decide how the two-week hello cycle works across time zones.
• Decide what languages the pilot supports at launch.
• Decide who provides operational and technical support during the pilot.

Should Decide Before Launch

These items do not have to be fully solved before prototyping starts, but they should be resolved before public pilot launch.

School Eligibility

• Decide whether homeschools qualify.
• Decide whether online or virtual schools qualify.
• Decide how non-traditional education programs are handled.
• Define how school legitimacy is verified in countries without clear public registries.

Participation Rules

• Decide what happens if a school receives multiple hellos in the same cycle.
• Decide what happens if a school goes silent or stops participating.
• Decide how to reduce geographic clustering in the network.
• Define basic protections against misuse or bad-faith participation.

Communications & Fundraising

• Define the primary audience for the crowdfunding campaign.
• Decide what stories and examples the campaign should highlight.
• Identify likely co-funders, endorsers, or institutional partners.
• Decide how explicitly the project frames its peace-building ambition in public messaging.

Important But Not Blocking MVP

These items matter, but they can follow after the pilot scope is locked.

Impact & Research

• Define success beyond participation counts.
• Decide what behavioral or attitudinal change the project hopes to support.
• Decide whether explicit research consent is required for future data use.
• Clarify the long-term researcher access model.

Sustainability

• Estimate ongoing hosting and maintenance costs after the first build.
• Decide whether future funding is grant-based, recurring fundraising, or another model.
• Clarify who owns and maintains the platform long-term.

Scaling

• Decide whether the long-term model is open, curated, or hybrid.
• Estimate the architecture needed to support growth beyond the pilot.
• Define how growth will be balanced against decision quality and moderation capacity.

Suggested Order Of Work

• Lock pilot participation model and first partner schools.
• Lock admin and delegate permissions.
• Lock data collection and privacy boundaries.
• Lock tech stack, hosting, and support model.
• Draft outreach, recruitment, and campaign messaging from those decisions.